W-3 Form

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What is a W-3 Form? 

A W-3 Form is a form from the Internal Revenue Service (IRS) which is formally known as “Transmittal of Wage and Tax Statements.” If you are an employer, you are required to submit a W-2 form along with W-3 Form. These two forms go hand in hand. Form W-3 is a document that essentially summarizes the various information that is on a W-2 Form. Since the W-3 Form is considered an accompanying document of W-2, an employer cannot submit a W-3 Form on its own. 

Why is it important?

A W-3 Form is used to transmit Copy A of Form W-2. Form W-3 is used by employers to report combined employee income to the Social Security Administration (SSA). There is only one copy of the W-3 Form. 

Who is required to file W-3 Form?

Keep in mind this rule of thumb: if you are required to file Form W-2, then you are also required to file Form W-3. 

When should employers file a W-3 Form? 

All W-3 Forms along with Copy A of W-2 Form are to be filed electronically or via mail on or before January 31. 

How should you file a W-3 Form? 

The SSA recommends employers file W-3 and Copy A of Form W-2 electronically. Employers can choose one of two free options to e-file on its Business Services Online (BSO) website. However, if filing electronically is not possible, paper forms are also accepted. 

What are some reminders in completing W-3 Form? 

Here are some important reminders for employers about W-3 Form:

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