The Accounting Specialist will manage the accounts payable function, including reviewing and processing invoices, handling vendor communications, and coding credit card statements. Additionally, this role serves as a liaison between the production and payroll teams to accurately allocate hours worked for job costing purposes. The Accounting Specialist plays a critical role in ensuring accurate job costing and maintaining efficient financial operations.

Key Responsibilities:

• Accounts Payable Management:
• Process vendor invoices and employee credit card statements promptly to secure vendor discounts.
• Verify invoices for appropriate documentation and approvals before submission for electronic approval.
• Monitor vendor statements and ensure outstanding balances are accurate and resolved.
• Payroll and Job Costing Support:
• Accumulate technician hours worked, assign them to appropriate jobs, and submit to payroll for weekly processing.
• Ensure hours and job allocations are accurate for job costing purposes.
• Compliance and Accuracy:
• Ensure compliance with company policies and procedures while maintaining timely payment schedules.
• Maintain a strong attention to detail with a high degree of accuracy in all transactions.
• Collaboration and Communication:
• Resolve discrepancies and respond to inquiries from vendors, clients, and internal teams.
• Work closely with internal departments to streamline processes and enhance operational efficiency.
• Audit and Reporting:
• Prepare documentation and reports to support internal and external audits.
• Compile and analyze data for accurate reporting in various formats (e.g., written correspondence, reports, emails).
• Process Improvement:
• Contribute to the ongoing improvement of accounts payable processes and systems.

Qualifications:

• Experience:
• Prior experience in construction accounting preferred.
• Proficiency in MS Office 365 and accounting software platforms such as Deltek ComputerEase and DataForma.
• Skills:
• Strong interpersonal, verbal, and written communication skills, with the ability to interact professionally and respectfully.
• Excellent organizational skills, including record-keeping, data analysis, and reporting.
• Proactive and dependable team player with excellent problem-solving and troubleshooting abilities.
• Ability to work collaboratively in a team-oriented environment and independently within the role’s responsibilities.
• Additional:
• Bi-lingual skills are helpful but not mandatory.
• Strong attention to detail and a high level of accuracy are essential.

t