Position Summary

The primary responsibility for all positions with FL Davis Ace is to Amaze Every Customer Every Time and uphold the Core Values as

determined by the management team.  This position handles several key responsibilities including accounts payable.  Additional duties include general office

management. 

Essential Duties and Responsibilities:

● File sales and use taxes, and quarterly tax returns  

● Managing accounts payable using accounting software and other programs 

● Handling accounts payable for separate entities and vendors 

● Analyzing workflow processes 

● Establishing and maintaining relationships with new and existing vendors 

● Ensuring bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures 

● Processing due invoices for payments 

● Comparing purchase orders, prices, terms of payment and other charges

● Reconcile purchase orders to invoices

● Reconcile Ace statement

● Reconcile Accounts Payable Totals for EOM and EOY

● Complete all payables for Owner’s approval

Office Management

●   Negotiate and maintain outside indirect expense vendor contracts (e.g. waste)

●   Obtain competitive quotes from multiple suppliers for new equipment/services.

●   Assist other office team members as needed.

Required Knowledge, Skills and Abilities:

● Associate degree in accounting, business management or directly related field. Or experience in Accounts Payable position

● Knowledge of office management, bookkeeping and store operations

● Knowledge of retail computer systems

● Technically proficient in computer systems including related software

● Excellent written and verbal communication skills

● Good organizational, time management and multitasking abilities

● Cooperative team player with exceptional interpersonal skills

● Commitment to service excellence and customer satisfaction

Job responsibilities may change based on the needs of the business.