TIME FRAME: This is a short term, seasonal position.

February 24 - March 7, 2025 (PART TIME)

March 10 - May 15, 2024 (FULL TIME)

POSITION SUMMARY: Collaborate with the HR Director and HR Administrator to fulfill personnel requirements for the New Orleans Jazz & Heritage Festival. The Human Resources Assistant, reporting to both the HR Director and HR Administrator, also provides support for volunteer operations when necessary.

ESSENTIAL FUNCTIONS:

Office Management:

• Warmly welcome applicants, volunteers, and office visitors.
• Process employment applications and resumes, conducting phone pre-screens, and coordinating interviews.
• Maintain orderly office supplies and ensure availability of standard documents (Postings, applications, new hire docs, etc.).
• Manage filing for Personnel and Volunteer Office files, Employee Application files, I-9’s, and Job Opening Binder.
• Answer office telephones, route messages, and return inquiry calls.
• Assist with daily volunteer operations, including data entry, Check-in and Check-out, perks distribution, etc.
• Aid in the coordination of moves to and from Fair Grounds, involving packing, labeling, and inventorying boxes.

Personnel:

• Support HR Director and HR Administrator in various HR functions.
• Review and process resumes in the applicant tracking system.
• Prepare routine applicant correspondence.
• Maintain applicant files and binders.
• Supervise applicant testing and assist in interview preparations.
• Conduct pre-screenings and interviews for event staff applicants.
• Support the processing of new hire paperwork and perform data entry.

REQUIREMENTS:

• Utilize the Absentee Request Form for accurate reporting of absenteeism to the Human Resources Office.
• Maintain confidentiality regarding sensitive issues.
• Attend and complete any required training.
• Surrender any document, computer program, design, or intellectual property created for the Jazz Festival to the Festival at the end of each production year or upon request.
• Complete all required Feedback Forms and Final Reports.
• Perform other work-related duties as assigned.

EDUCATION, EXPERIENCE & SKILLS REQUIRED:

• Excellent computer skills, particularly in Google Workspace, MS Word, Excel, and Access (helpful).
• Team player with strong interpersonal skills.
• Self-starter capable of working independently, troubleshooting, and problem-solving in a high-pressure production setting.
• Strong verbal, writing, and organizational skills with meticulous attention to detail.
• Experience in human resources and interviewing is a plus.
• Some light lifting is required.
• Ability to move quickly around the Fair Grounds.