Job Description:
The primary responsibilities are that of Bookkeeper for the Parish and St. Michael’s School, along with being Secretary for the Parish.
Schedule:
Monday-Thursday 8:00AM-6:00PM (40/hrs Weekly)
Compensation:
$41,206 - $60,700 Depending on Experience
Financial Responsibilities:
- Regular banking duties (see that all deposits are made and accounted for)
- Manage all Checking & Savings Accounts - Church, School, Hot Lunch, Cemetery, Development, Capital Campaign, and Stipend
- Create Purchase Orders, pay bills
- Attend required Finance Council Meetings
- Create yearly budgeting worksheets for meetings using excel program
- Monitor All Budgets
- Provide budget reports
- Provide end of year report to parish/diocese
- Purchase office supplies, church sacristy supplies and monitor janitorial supplies
- Handle/manage all fund-raising money
- Oversee that all donations are correctly recorded and accounted for in conjunction with the money counters
- Maintain regular bookkeeping duties for parish/school/hot lunch
- Payroll for employees/monitoring benefits through ADP
- Responsible for billing bulletin advertisements and reporting UBIT (Unearned Business Income Tax) Returns
- Ensure bills are current for bulletin revenue
- Maintain accountable records of finances and data on system
- Enter Family Aids checking information into income/expense worksheets for year- end reports and print out
- Enter St. Joseph's year end numbers into spreadsheet for year -end printout
- Enter PTC's year end information into spreadsheet for year- end printout
Secretarial Duties:
- Oversee preparation and printing of weekly bulletin (part-time office assistant helps)
- Update the parish website and parish app weekly or more often if needed
- Schedule and record all Mass Intentions
- Answer phone/door
- Maintain Sacramental Records
- Maintain parish files
- Prepare all new employee paperwork and send in to the diocese and state
- Maintain safe environment records on all employees & volunteers as required by the
- Diocese in accordance with the Diocesan
- Safe Environment protocol and Code of Conduct policy
- Maintain parish and school (Google) calendar/renting of facilities/key check out
- Coordinate all parish mailings
- Keep OND listings current
- Notify the Diocese of all Marriages and Deaths
- Coordinate and maintain parish census
- Update OSV Envelope system with parishioner changes, second collection dates for both parishes
- Prepare/print monthly calendar
- Prepare/print Ministry schedules in conjunction with schedulers
- Maintain and keep website and parish app current
- Oversee office machines
- Oversee groups and order rolls for hospitality
- Help plan and organize parish events
- Update all manuals as needed
Benefits (per Diocesan Policy Handbook):
- 12 days sick pay - accumulative
- 12 days vacation pay, non-accumulative
- Paid Holiday, if it falls on working day
- Health and Dental Insurance according to the Diocesan policy