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Bookkeeper/Secretary

Full-time
Rate of pay$41206 - 60700 per year

Job Description:

The primary responsibilities are that of Bookkeeper for the Parish and St. Michael’s School, along with being Secretary for the Parish.

Schedule:

Monday-Thursday 8:00AM-6:00PM (40/hrs Weekly)

Compensation:

$41,206 - $60,700 Depending on Experience

Financial Responsibilities:

  • Regular banking duties (see that all deposits are made and accounted for)
  • Manage all Checking & Savings Accounts - Church, School, Hot Lunch, Cemetery, Development, Capital Campaign, and Stipend
  • Create Purchase Orders, pay bills
  • Attend required Finance Council Meetings
  • Create yearly budgeting worksheets for meetings using excel program
  • Monitor All Budgets
  • Provide budget reports
  • Provide end of year report to parish/diocese
  • Purchase office supplies, church sacristy supplies and monitor janitorial supplies
  • Handle/manage all fund-raising money
  • Oversee that all donations are correctly recorded and accounted for in conjunction with the money counters
  • Maintain regular bookkeeping duties for parish/school/hot lunch
  • Payroll for employees/monitoring benefits through ADP
  • Responsible for billing bulletin advertisements and reporting UBIT (Unearned Business Income Tax) Returns
  • Ensure bills are current for bulletin revenue
  • Maintain accountable records of finances and data on system
  • Enter Family Aids checking information into income/expense worksheets for year- end reports and print out
  • Enter St. Joseph's year end numbers into spreadsheet for year -end printout
  • Enter PTC's year end information into spreadsheet for year- end printout

Secretarial Duties:

  • Oversee preparation and printing of weekly bulletin (part-time office assistant helps)
  • Update the parish website and parish app weekly or more often if needed
  • Schedule and record all Mass Intentions
  • Answer phone/door
  • Maintain Sacramental Records
  • Maintain parish files
  • Prepare all new employee paperwork and send in to the diocese and state
  • Maintain safe environment records on all employees & volunteers as required by the
  • Diocese in accordance with the Diocesan
  • Safe Environment protocol and Code of Conduct policy
  • Maintain parish and school (Google) calendar/renting of facilities/key check out
  • Coordinate all parish mailings
  • Keep OND listings current
  • Notify the Diocese of all Marriages and Deaths
  • Coordinate and maintain parish census
  • Update OSV Envelope system with parishioner changes, second collection dates for both parishes
  • Prepare/print monthly calendar
  • Prepare/print Ministry schedules in conjunction with schedulers
  • Maintain and keep website and parish app current
  • Oversee office machines
  • Oversee groups and order rolls for hospitality
  • Help plan and organize parish events
  • Update all manuals as needed

Benefits (per Diocesan Policy Handbook):

  • 12 days sick pay - accumulative
  • 12 days vacation pay, non-accumulative
  • Paid Holiday, if it falls on working day
  • Health and Dental Insurance according to the Diocesan policy

Diocese of Crookston - Diocese of Crookston

620 Summit Ave N, Crookston, MN, 56716
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