Accounts Payable Processing Assistant

Responsibilities Include:

• Verify, post and record invoices for payment.
• Assist in creating purchase orders for invoices received.
• Process outgoing payments weekly
• Assist with company credit card processing and allocating charges to appropriate General Ledger accounts.
• Resolve discrepancies and follow up with vendors on any issues or billing discrepancies.
• Develop relationships with clients.
• Cross Train with others on current work cycles and flow
• Ensure correct approval, sorting, coding & matching of invoices and receipts.
• Assist in workflow with Purchasing department.
• Regularly tabulate data & compile necessary reports.
• Maintain various reports in Excel.
• Continuously improve payment processes.

Payroll Processing Responsibilities include:

• Calculating employee wages weekly based on hours worked and verifying through vehicle GPS system.
• Manage Petty Cash expenses.
• Communicate with technicians and their managers for approvals.
• Research missing data and data discrepancies.
• Prepare reports.

Preferred Qualifications:

• Positive attitude, flexibility, and willingness to learn new things is important for success within our company.
• Ability to meet deadlines.
• Ability to work both independently and collaboratively with diverse personalities.
• Must be able to view and work with details on a computer screen for long periods of time.
• General computing skills, organizational skills, and analytical skills.
• Proficient in Microsoft Office Suite (Word, Excel, and Outlook), Google Documents, and Access (Database Software).
• Strong Communication Skills including, but not limited to listening, verbal, and non-verbal (body language, gestures, eye contact), and written skills.
• Exercises high standards of quality customer service.
• Organizes workload, sets goals, aligns priorities and work is preformed accurately and on time.
• Time Management skills to ensure employee meets all scheduled deadlines.
• Ability to successfully interact with others and resolve problems.

Interoffice communication and being flexible with job tasks are extremely important in this position. We are looking for individuals that would like to become part of a team/family.

Maintaining confidentiality, attention to detail and communicating efficiently and effectively will be necessary for success in this position.