Catering Sales Administrator

MBM Hospitality is a busy catering company located in Torrance, Ca offering full-service catering for special events, weddings,

corporate events all over Los Angeles and Orange County. We are looking for an experienced and ambitious Catering Sales Administrator ready to grow with our company at our Headquarters. The ideal candidate is passionate about event planning, details, food, and hospitality!

As a Catering Sales Administrator, you will provide essential administrative & organizational support to our Sales Department by coordinating the catering & event logistics from start to finish.  This role serves as a key point of contact for our internal team to ensure the smooth operational flow of all scheduled event is successful! Reliability, detail orientated, a strong work ethic combined with great communication skills are a must, as well as familiarity with all necessary office equipment, software, and procedures.

Responsibilities:

• Assist the sales team with administrative tasks and coordinating event logistics

• Prepare and distribute contracts, proposals, and other sales-related documents accurately and in a timely manner

• Communicate event details and requirements to internal teams, ensuring all departments are prepared to deliver exceptional service to clients and guests

• Assist with on-site event staff as needed, providing support to ensure events run smoothly and meet client expectations

• Maintain accurate and up-to-date records of menu items, client information, event details, and sales activities using Total Party Planner and other CRM software

• Manage incoming inquiries via phone, email, and in-person visits, providing excellent customer service and directing inquiries to the appropriate team members

• Revenue sales recording and reporting to leadership team

• Take notes during Production Meeting and make appropriate changes to reflect accurate details and information in each event invoice

• Facilitate client menu tasting from preparation, to serving, and updating client selections

• Reviewing each event invoice to ensure accuracy of planner timeline, menu selections, quantities, staffing, and to determine packing requirements

• Creating packing checklists to ensure each event is equipped with proper catering tools and equipment required for a successful event

• Performs other related duties as assigned

Qualifications:

• A team player with excellent verbal and written communication skills.

• Strong organizational skills and attention to detail.

• Excellent time management skills with a proven ability handle multiple projects to meet deadlines.

• Ability to function well in a high-paced and at times stressful environment.

• Great problem-solving skills with the ability to work independently

• Punctual, comes to work on time and possess a good attitude.

• Ability to effectively use and maintain office equipment

• Experience using computers and electronic devices

• Proficient with Google & Microsoft Office Suite (Publisher, Excel, Word, Adobe) or related software.

• Have experience in catering, restaurant, a kitchen or event planning

Education and Experience:

• High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.

• Restaurant or Kitchen Experience

• At least two years of administrative and clerical experience required.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 20 pounds at times.

Benefits:

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) matching

Family Meal Tue-Thur

Pay: $21 an Hour, Non Exempt

Job Type: Fulltime

Schedule: 8 hour shift, 40 Hours a Week, 5 Days a week

Work location: On-site