Secretary Assistant Job Descriptions

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Secretary Assistant Job Description Template

Job Title: Secretary Assistant

Job Summary: We are seeking a highly organized and efficient Secretary Assistant to provide administrative support to our team. The ideal candidate will have excellent communication skills, be able to multitask, and have a strong attention to detail.

Responsibilities:

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Write and distribute emails, correspondence memos, letters, faxes, and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements:

  • Proven experience as a secretary assistant or similar administrative role
  • Proficiency in MS Office
  • Excellent written and verbal communication skills
  • Ability to prioritize and multitask
  • Strong organizational and planning skills
  • Attention to detail and problem-solving skills
  • High school diploma or equivalent; additional qualification as an Administrative assistant or Secretary will be a plus

Working Conditions: This position will be based in an office environment and may require occasional overtime or weekend work.

Physical Requirements: This position may require sitting or standing for extended periods of time and may involve some light lifting (up to 25 pounds).

Salary: Salary will be commensurate with experience and qualifications.

Frequently Asked Questions about hiring a Secretary Assistant

What is the best way to find and hire a Secretary Assistant near me?
Online job boards are the best place to find qualified Secretary Assistant applicants. Employers posting their Secretary Assistant job on Indeed get about 15 applications from that board on average.
Which job boards should I post on to find Secretary Assistant applicants?
You should post to multiple job boards at once. The most successful job postings for a Secretary Assistant are on Indeed – but on average, employers post to 9 boards at the same time, using tools like Workstream. Publishing to multiple job boards at once helps you get your first applicant in 15 hours on average, which is shorter than the national average for Secretary Assistant positions.
What's the best way to communicate with applicants looking for a Secretary Assistant role?
SMS has 84% open rates which is higher than phone call or Email. Text to hire today!
Is it OK to text Secretary Assistant job applicants?
Hourly paid workers, such as Secretary Assistants are actually more engaged when texting about jobs. We have found that text messages are 120% better than email at getting an applicant's response. Have a look at Workstream, which automates the process of texting and uses a phone number specifically assigned to your job post so you don’t have to use your personal phone.
Can I use a different phone number to engage Secretary Assistant applicants via text message?
Yes, tools such as Workstream provide custom phone numbers that allow employers to engage with applicants through their tool without having to use a personal or business cell phone.

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