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Recruitment software refers to software that assists companies in improving the hiring procedures, including aspects like searching and attracting talent, screening resumes, sending offers, and other hiring-related aspects. Recruitment software is usually called an applicant tracking system, although core features must be present in recruiting software.
As technology advances, organizations are leveraging the power of application systems and applications to streamline their human resource services. Getting the right software will positively impact your hiring strategy if you are a manager or business owner. It can increase access to qualified candidates and offer you opportunities for growth and expansion in business.
Generally, recruitment software is broader and encompasses an applicant tracking system, including other tools that assist in specific hiring strategy sections. Workstream is one of the best software available in the market.
If you are looking for a reliable recruitment software, there are core features that you must consider before subscribing or paying for the service.
Core Features or Functionalities of the Best Recruitment Software
The best recruiting software has the following functionalities included:
Sourcing
Ideal recruiting systems should allow management to source and attract the right candidates for different roles. So, the software comes in handy when identifying passive candidates who might otherwise not see the job advertisement in a company.
Good recruitment software has inbuilt functions to highlight the core skills needed whenever there is an opening within a company. This allows timely reach out and acceleration of the hiring process because the right candidates are targeted.
Engagement
Recruitment application should also be able to engage with candidates, a basis for streamlining communication between recruiters and candidates.
During the entire application process, candidates remain informed and updated about the core activities to be taken before being selected. Therefore, good software increases the hiring rate of an organization and minimizes costs and time involved for direct engagement when seeking to fill positions.
Selection
When choosing recruiting systems, always check and see whether it can automate functions that would otherwise require human interventions. So, choose software that can screen and select candidates based on their qualifications from the pool of applicants.
The best recruitment tool will always allow you to automate numerous functions in the hiring process. As the human resource manager, you need a system that can sieve through thousands of resumes and applications to select the best candidates.
So, the software should have artificial intelligence features to enable you to fulfill your mandate effectively. With AI capabilities, the software will assess and evaluate candidates and allow for easier collaboration between hiring managers and supervisors within the organization.
With this approach, you will use software to hasten the hiring process and eliminate human dependency on selecting candidates.
Hiring
Another important feature or functionality of the best recruitment software is the ability to oversee and manage the actual hiring step. So, it acts as a basis for bridging the gap between a candidate's experience and employee experience.
Some systems include onboarding features to ensure that hired individuals’ transition and integrate well into the company.
Easing the transition process is one of the core benefits of using human resource applications. After screening and engaging with candidates, the recruiting system ensures that the right candidates are selected and eventually hired for the advertised jobs.
So, the recruiting software is used to identify the right candidates and accelerate the entire hiring process in the organization.
How the Best Recruitment Software Works
Conventionally, recruitment software tracks candidates or applications throughout the interview and screening process. So, human resource managers and recruiters have an opportunity to create job postings, share them in social and web platforms, and view all relevant job applications through the software portal.
After interviewing and screening the candidates, hiring managers can make updates within the portal. So, the system provides a central place for exchanging information between recruiters and managers.
With this working module, the hiring process becomes more organized and efficient, offering individuals sufficient time to handle more important tasks.
Recruitment software is a basis for creating candidate relationship management (CRM). It is better than applicant tracking software because it nurtures positive relationships with ideal candidates. While tracking software focuses on active job candidates, a CRM builds a pool of talent that can be considered for future job openings.
You will enjoy several benefits during hiring if you get a human resource management system with these core functionalities. The best recruitment software will have the advantages outlined below.
Benefits of Using a Recruitment Software
As discussed, recruitment software is a real game changer in your organization. It allows you to manage all hiring process steps effectively and accurately. So, investing in the best software has many advantages.
Saves time
Good recruitment system allows you to check all the recruiting actions from a central place. This includes candidates' information, communication responses, scheduled interviews, and data about job opening performance on diverse platforms.
Easy access from the central portal saves the manager's time in overseeing the process and ensuring that everything goes as planned. So, the best human resource software saves you time.
Increases transparency of the hiring process
With the best recruitment software, the transparency of your hiring process will increase significantly. Based on a report by PwC, more than 56% of candidates do not recommend an organization after a bad experience during the hiring process. Additionally, about 50% of candidates decline job offers after a bad experience with a client.
As a company, you always want to hire the right candidates for your advertised positions. So, you want to rely on recruitment software to get insights and make the hiring process transparent and fair to all candidates.
With CRM capabilities included in the software, you will build positive relationships and retain prospects for future jobs within the organization.
Automation of communication, particularly emails, is vital in ensuring that candidates get prompt updates concerning their applications.
Enhance your brand image
When candidates have a good experience during the hiring process, they will recommend your company to other candidates. As a company, you always aim to have a positive brand image, whether among customers or prospective employees.
So, having the right recruitment software will give candidates the best experience, which promotes positive testimonies across the internet. This includes social media reviews and comments on your blog posts and future openings.
Simplifies the application process for candidates
Good recruitment software simplifies the application process for candidates. This is crucial in providing a positive candidate experience. When candidates have positive experiences with a company, they will endorse the company no matter the outcome of their candidacy.
The best recruitment software ensures that you enjoy all these benefits from a single place. With a central dashboard, you can easily manage all open positions, whether you are a small or large organization.
Recruitment agencies should use effective human resource systems to achieve better results. There are many applications available that agencies can use. The most popular recruitment agency software available in the market include Breezy HR and Workstream.
Workstream is effective for agencies because it allows you to reach qualified applicants faster, and candidates can apply easier. You also have inbuilt functionalities to schedule interviews, get notifications on upcoming events, and collect onboarding documents for workers.
With thousands of recruitment software available, you should always be keen to choose one with the right features. The best software should include more features than a normal applicant tracking system.
Always check for reviews and feedback from previous users before subscribing to any recruitment software. Customer experience is the basis of understanding whether a particular system can meet your organizational needs.
While hiring candidates, choose a seamless software that can give you an all-in-one solution for your hiring needs. The best software guarantees that the process is seamless and effective, with the ability to develop positive relationships with candidates for future positions.
Take time to review and evaluate different applications, and subscribe to the trial versions to see whether particular software is the best for your business.
